| Pros | Cons |
| Excel or an Excel-like software is common in most work environments. | You are tied to a software package for at a minimum updates to the information |
| You have no specific data structure you are required to follow for your data | You have no data standardization on the information as it is entered in the Excel file |
| You can format the information for printing if you wish | No built-in multiple file search function. Most Excel software packages only searches information in the currently open file |
| You have the flexibility in storing all data into single file or multiple files | You either need to identify one person to be your librarian (like Neville) or in some way identify who will be maintaining what bits of information |
| if using electronic files you have the flexibility in storing them in a single computer or allowing multiple people to access the information through a file sharing network option. | If you use electronic files then most OS's will not give any access control to limit the changing or erasing of the content of the files by accident or disgruntled employees |
| Some Excel software packages will give you the ability to insert images into the cells. | With most word processing programs on most OS's the first person to open the file has full permissions to change information. While that person keeps the file open anyone else opening the file is normally forced into a read-only version of the file. |
| If electronic files are the choice for this effort then backing up of the files is something that can be performed manually or automatically (based on your information technology infrastructure.) | Printed files stored in a binder are more difficult to backup than electronic files but they can be done through a manual process. |
Remember that you have the capability to further enhance and expand this Pros and Cons list through the use of the comments section on this page.
Now you can continue on to your next interview.
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